Screening Options
Basic Screening:
Basic background screening offers a one-stop solution for all your applicant screening needs. The basic service utilizes comprehensive state and county record repositories along with commercially populated credit databases to create a detailed picture of your applicant’s credit, criminal and eviction history.
- Credit acquires the information from national credit reports including, but not limited to, Beacon score, collections, tradelines, SafeScan fraud alert and OFAC terrorist list check.
- Multi-state criminal searches provide a comprehensive review of electronically available state and county criminal record repositories. The Department of Corrections and other state agencies are electronically searched and all searches are compliant with the Fair Credit Reporting Act.
- Eviction history is searched utilizing billions of public records that organize the results into a single report to highlight the applicant’s history.
Advanced Screening:
Advanced screening provides all of the same benefits of basic screening with an added criminal detail. With advanced screening, you can have current and past counties of residence searched manually to ensure that all data received is complete and thorough. Not all state agencies report to third party consumer databases and many states may have gaps in reporting. Manual county searches send a runner to the courthouse of record and even have personnel query local databases to provide the most comprehensive and up-to-date information available.
Advanced screening is the recommended method.
Web based screening (Standalone)
For property management companies that don’t need the benefits of screening integrated with their property management software, we offer the web based screening portal. Simply log in via the internet, enter information on the applicant(s) and click screen! Detailed background screening reports are available in the portal anytime, from any location. Manage several leasing offices? Have staff enter and screen applicant from their location, and you can access and review from theirs. An effective screening solution for firms that don’t enter prospects in their property management software and/or don’t need the benefits of integration and screening rules enforcement.
- Can be used as the sole screening access method or in combination with integrated
- Can be set-up with automated decisioning, decisionless, step-screening, etc.
Decision
Need a consistent, objective screening solution that helps with application of fair housing practices? Decision based screening is your answer! You set-up your applicant selection criteria in the screening system, and then every applicants’ screening results are automatically analyzed using your criteria and a decision is rendered. Eliminates subjectivity and manual analysis of reports. The final decision is yours…accept the automated decision or allow management to override. Saves time! Helps insure consistent application of criteria.
Decisionless Screening
Unlike Decision-based screening, Decisionless simply provides the applicant’s history for you to do your own analysis. You still get all information available such as Identity Verification, credit, criminal, eviction in an easy to read format.
Landlord:
For Landlords organized as sole proprietors or general partnerships Domin-8 offers a comprehensive screening solution including a credit screen, however the details of the applicant’s credit report are not available to the landlord. The applicant’s history is run through the landlord’s applicant selection criteria and if the applicant fails a credit related requirement, the report will indicate what credit requirement the applicant failed. For example, if the landlord’s selection criteria doesn’t allow any open collection accounts with an ‘essential’ utility company, the screening report will indicate the applicant failed that test but will not provide any specifics on the collection accounts themselves. An Adverse Action Letter is included in the report that can be given to the applicant so they can get a copy of their own credit report for their own investigation.
Step Screening (Not available for all screening platforms)
Step screening allows you to run each screening test (criminal, credit, eviction, etc.) in a pre-determined sequence and if an applicant fails a test, you have the option to not continue with the rest of the screening steps…potentially saving you money.
For example, you could start all applicants with the multi-state criminal database records search and if the applicant is found to have a serious declinable criminal record, you can avoid wasting money on credit and eviction record searches. If the same applicant passed the criminal test, you can opt to continue with the other steps until the applicant fails another test or passes all tests. If an applicant fails a test, you can also opt to continue with the other tests to get a more complete picture of the applicant’s background before you make a final decision.
It’s important to be aware of fair housing rules in your area to make sure your screening and approval processes are consistent and compliant with fair housing laws.
