Rent Right Features

Click the headings below to learn more about the features offered in RentRight Version 3 Property Management Software

Rent Right Features

  • Security System

    Included with every version of RentRight Property Management Software is the option to set up a security password system.  You can set up an administrator who has access to all of areas within RentRight. The administrator will also have the ability to set up multiple users who may have limited access to specific functions or forms within the program. Each user will have their own password to gain access when they start the program.

  • Reminder System

    No more missed lease expirations! No more searching for whose rent is late! You will be reminded of these and other priorities including:

    • Late Rent - A list of tenants who have unpaid balances.
    • Lease Expiration - A list of tenants whose leases will expire in 30, 60 and 90 days.
    • Incidents - All tenant incidents you have marked with a
    • Work Order List - All incomplete work orders and entries form your to-do list that you have marked with a
    • Print Reminders -You can choose to print any of these reminders directly from the Reminder System.
  • Organize Tenants

    You can keep simple or detailed records about each tenant. Fill in only the folders that you want. Some things you can record include:

    • Incidents - Keep a dated record of all interactions with tenant. Include complaints, disputes, anything else you want.  Changes to the tenant form can be automatically logged to this tenant's Incident Folder. Be reminded of Incidents you mark. Print Tenant Incident reports.
    • History of Letters Sent - A dated history of all letters sent to a tenant is automatically logged. View a list of all letters sent to the tenant, and click on one to view or reprint.
    • Personal Information - Social security number, notes, move in and move out dates and much, much more.
    • Security Deposits - Keep detailed transaction history of security deposits, including deposit amounts paid and unpaid, charges for damages, and any interest paid on the account. Total amount of money held for the tenant. Print Security Deposit Receipts on your own paper, or on receipt paper that fits in our compatible double window envelopes.
    • Security Deposit Report - Showing all deposits held for a unit, building or by tenant list.
    • Prospective Tenants - Keep a list of rental applicants and record details about them, such as employer, present address, your notes, and more. Inactive Tenants - Keep a list of all tenant's who have moved out, for future reference. Click one button to change a tenant to inactive, now the unit they rented shows as vacant too.
    • Inactive Tenants - Keep a list of all tenant's who have moved out, for future reference. Click one button to change a tenant to inactive, now the unit they rented shows as vacant too.
    • Vehicles - List the allowed vehicles
    • Employer - Previous and current employers can be listed in the Employer Folder.
    • Addresses - List the previous address of the tenant, including previous manager's contact information. When tenant moves out, keep a record of new forwarding address.
    • For Storage Units or Other Rentals in Which the Tenant Does Not Reside in the Rental Unit -  Just fill in the Bill To folder and invoices and receipts will be sent to that address.
    • Recurring Charges - List the recurring charges for this tenant. Charges can be set up monthly, weekly, fortnightly, quarterly, and more. The charges you set up will be billed to the tenant on the schedule you choose. Each charge can have it's own late fee and can be shared with roommate(s).
    • Roommates - Roommates can be set up one of two ways. 1- Each tenant in the same unit can have separate charges showing on separate invoices and receipts; or 2- One or more charges can be shared. Shared charges will show up on invoices of all tenants in that unit.
    • Lease Expiration Report - Report lists lease expirations in chronological order, so you can easily renew.
    • Mailing Labels - Print mailing labels for a unit, building or from the tenant list.
    • Tenant Information Reports - Print tenant lists or detailed tenant reports for one or more tenants. Or choose the report for all of the tenants in a building.
    • Rent Roll Report - Listing tenant names and addresses, lease start and end dates, deposits held and rental amount. Run this report by unit, building, or by owner name.
  • Organize Buildings and Units

    Buildings can be single family homes, or large complexes. You can easily set up your buildings and units. No need to remember Property ID#s, just find them listed by description or address from the drop down list. You can combine different kinds of properties. For example, a trailer park, a few duplexes, storage units, and a commercial property and all be combined on the same software. You can keep simple or detailed records about each unit and building. Fill in only the folders that you want. Some things you can record include:

    • Appliances - Keep a dated repair record of each appliance, warranty and model number, and other information.
    • Contents - Keep detailed records of contents of the rental unit.
    • To-Do List -Keep and prioritize a list of repairs, phone calls to return, items to buy, etc. Be reminded of chores you marked. Print the report.
    • Classified Ad - Compose and save the classified ad for each unit to save time each time there is a vacancy.
    • Mortgage Information - Keep details about mortgages held for each building.
    • Insurance Information - Keep insurance information close at hand. Details of past claims, agent's name, etc.
    • Wall / Floor Coverings - Plenty of room to record as many details as you want about each room in the unit or building.
    • Owners - Show the ownership of each building. Each building can have many owners, each owning percentages, or just one owner. When you fill in the Owner Folder, reports can be run for each owner. (Profit and Loss, and much more)
    • Vacancy Reports - Vacancy reports can be run for a building, an owner, or for all properties combined.
    • Building Information Reports - Customize a report about a building or unit. Choose the areas you want to be included in the report, such as: mortgage or insurance information, classified ad, contents of units, appliance information and/or repair records. Run the report for one or more buildings. For example, you could choose to list refrigerator repair records for all properties.
  • Organize Income
    • Quick View of Tenant's Payment History
    • Quickly Collect Rents - Collect income typing in tenant last name, or unit number or finding name or address from a drop down list.
    • Late Fees - Choose one or more late fee types for each tenant, including: fixed amount if late, amount per day if late, or discounted rent if paid early. Late fees will be calculated for you on any charge. Late fees can be easily changed on an individual basis.
    • Income Categories - Add as many income categories as you wish. (rent, parking, furniture rental, etc.) Customize the categories to work with the type of rental business you have (i.e. association dues, storage fees).
    • Government Subsidies - Easily add Section 8 or another source of subsidy as an income category. Set up recurring charges for each tenant based on the subsidy amount. Then simply collect these charges separately for the tenant when the payment comes in.. Print a separate report showing all payments collected of that subsidy type.
    • Income Category Reports - Report will list all categories, or ones you select for any building, all properties or for an owner.
    • Payment Details - Record payments of cash, check or credit toward charges. Apply the payment easily with one click or apply the payment to the charges any way you want, or as required by your state. For example, you can apply part of the payment to the late charge and the remaining part of the payment to a portion of a rent charge.
    • One Time Charges - Easily add one-time charges or beginning balances.
    • NSF - Checks returned for non-sufficient funds are easy. Just highlight the line showing the bad check and click the NSF button. The original charge will be restored, and the NSF fee you determine will be added to the balance.
    • Bank Deposit Report - Print a bank deposit report for any date range. Choose the report for any building, unit, owner, or for all properties. Report will list all cash, checks, and credits collected, with details or as a summary.
    • Profit and Loss Reports -Print reports for any unit, building, all properties combined or for an owner.
    • Tenant Receipts - Print receipts quickly. Add a new custom message to the receipt or choose from a list you make. Print on your own paper, or use RentRight compatible receipt forms.
    • Invoices - Send Next Period Invoices to one or a select group of tenants. Choose how far in advance you want to bill for the next period.
    • Late Rent Notices - Send Late Rent Notices to only those who are late, tenants who are late will automatically be selected for you. With one click, late notices will be printed to all late tenants.
    • Receipt and Invoice Forms - Forms with your imprint can be purchased that are compatible with RentRight. They fit easily into our double window envelopes.
  • Organize Expenses

    Expense Categories - RentRight expense categories are set up for you with Schedule E tax categories. You can change the categories for the way you do business. You can have sub-categories of other categories.

    • Income Not Associated With a Tenant - Easily record miscellaneous unit or building income on this form.
    • Expense Reports - You can get expense reports that show the expenses divided into categories (i.e. repairs) for any unit, building or owner. You could choose instead an expense report showing all expenses chronologically listed for any unit, building or owner. Expense reports can be run on any date range.
    • Depreciation Reports - Get a report listing all of the items you selected as being depreciated. The report will list the purchase date of the items, and their cost.
  • Work Orders
    • Charge Back All or Part of the Charges to a Tenant 
    • Be Reminded of Outstanding Work Orders- - Work Orders are tied to the Reminder System. As you add a work order, it will be added to the Reminder System. As you complete a work order, the light bulb will be turned off of that item for you. Mark some as a higher priority. 
    • Search for Work Orders - You can search for a work order by the property, tenant, work order number, contractor name, and the date or date range of the work order. You can print a series of work orders, or one at a time.
  • Organize Contractors/Owners/Payees

    Contractor List - Keep track of your contractors. Search by contractor type (i.e. plumber), or alphabetically.

    • Notes - Note the quality of their work, for future reference
    • Vendor Reports - Get reports showing the total paid to one or more contractors, owners, or payees.
    • 1099 Reports - Print vendor totals directly on 1099 tax forms. (Available as an add-on module - Included with RentRight 250 and PRO).
  • Phone Book

    The phone book is automatically maintained from the information entered throughout RentRight.

    • Contacts - Tenants, insurance agents, mortgage information, and contractors that you recorded in RentRight, are organized for you in this easy to use phone book.
    • Other Contacts - Add more business or personal contacts of your own.
  • Letters and Forms
    • Create Your Own - Add your own letters and forms, or change ours for the way you do business.
    • Merge - Easily add merge fields such as tenant name, lease end date, etc. Create your form or letter and insert the merge fields.
    • Send Mailings - Create a letter with merge fields. Then choose to send the letter to all tenants, or a select group, such as only those who have an unpaid balance. Print mailing labels, or use our compatible double window envelopes.
    • History of Letters Sent - Keep a dated record of all letters sent to each tenant. View the list and select one to view or print.
    • Rental Application
    • Residential Lease
    • Property Inspection Checklist
    • Letters & Forms Included
      • Welcome to Your Community
      • Late Rent Letter
      • Verification of Residence Form
      • Tenant Update Form
      • Lease Renewal Form
      • Lease Non-Renewal Letter
      • Smoke Detector Procedures Form
      • Lease Addendum for Drug Free Housing
      • Changes to Property Inspection Checklist
      • Maintenance Winter Storm Procedures
      • Management Survey Form
      • Rental Prospect Form
      • Application Rejection Letter
      • Landlord Introduction Letter

Specialty Features

With RentRight you can combine different types of properties - all within the same program. For example you can set up a commercial property, a modular home community, storage unit buildings, a home or condo association, apartment complexes and single family homes.

  • Mobile Home Communities - Metered Utilities. Set up one or more meters for each tenant. Just type in the latest meter reading and the charge is calculated for easy billing and collection. Change the unit price of the meter for one or all meters at once.
  • Mini Storage Rental - Send a billing to a tenant in an address other than the rental address. Send invoices and mailings to the "Bill To" address.

Reports

Many reports listed above under the separate headings.

  • Works with international dates and currencies!
  • Easy network set up. Network enabling (2 seats) included with RentRight Pro!
  • Frequent updates with the latest most requested features. Updates can very easily be downloaded and installed directly from within your RentRight software.
  • If you do not see a feature listed that you want, let us know. It may already be added or may be in development.

View sample reports created with RentRight.

Features

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