Spectra

Spectra is a modular software system allowing you to pick and choose from a variety of powerful module-based features to custom design property management software that best fits your specific needs.

  • Property Management Database

    The Property & Lease Organizer is the comprehensive database engine of Spectra Property Management Software. It's the tool that keeps you organized and allows you to record all of your business details into a central, easily accessible database. It's an ideal productivity tool for everyone in the office because it allows all property management and leasing information to be recorded and accessed from one software application.

    How It Works

    The Property & Lease Organizer offers one central location for the capture, organization and reporting of information on virtually everyone and everything you deal with daily. Categories can include: properties, buildings, units, leases, tenants, applicants, former tenants, owners, suppliers, financial institutions, and employees among others.

    Reporting Abilities

    The Property & Lease Organizer is very comprehensive and provides you with the ability to report on an incredible array of critical business information. It is flexible so you can track and report on items that may be unique to your organization. 

  • Tenant Receivables

    Spectra Property Management Software integrated Tenant Receivable module enables you to charge your tenants rent and track their outstanding receivable as well as security deposits. It includes over a dozen receivable related reports and automated invoices and statements.

  • Property Management Accounting

    Spectra Property Management Software accounting modules offer powerful and robust accounting functionality that allows you to easily and accurately record and track transactions for A/R, A/P, G/L, check writing, bank reconciliation and budgeting. It also offers flexible and customizable financial reporting.

    General Features Include:

    • Cash or accrual based accounting
    • Flexible chart of account design
    • Multiple chart of accounts
    • Inter-company accounting
    • Single-step real time data entry
    • Charge code flexibility
    • G/L audit trail
    • Export all reports to Word or Excel
    • Full consolidation and investor pro rata reporting for financials
    • Financial statement report writer
  • Job Cost

    Spectra's Job Cost Module is fully integrated to the Accounting Module and can function as an independent stand-alone application or can share the same robust database with the Property Management Module. The Job Cost Module can be used to efficiently manage almost any type of construction project, from a basic tenant improvement to the complex challenges with the construction an entire building.

    General Features Include: 

    • Construction Budgeting
    • Subcontract Management
    • Change Order Management
    • Construction Loan Reporting
    • Tracking Insurance Certificates
    • Tracking Preliminary Notices
  • Budget Interface to Excel

    The Budget Interface module is a dynamic data exchange between Spectra Property Management Software and Microsoft's Excel spreadsheet. Now you can easily export your budget information from Spectra Property Management Software to an Excel spreadsheet for further analysis and manipulation, then import the edited budget figures back into Spectra Property Management Software, without re-keying, saving time and money! This module allows you to create your budgets faster and more accurately than ever before. 

  • MICR Laser Checks

    Create laser printed magnetic ink character recognition (MICR) encoded checks for multiple bank accounts and multiple companies without using expensive pre-printed check stock. The savings in time and money ensures a tremendous return on investment. 

  • Secured Check Signature Printing

    Supplies a secure method of printing a facsimile signature on MICR supplier checks. If security levels are not met, the check will print with no signature. The signature file can be any standard graphics format (e.g. bmp, jpg, gif, tif, etc.). No more leaving signed blank checks in the office when signing authorities go on vacation! 

  • E-Payments

    For Tenants Receivables

    Eliminate the hassle and expense of late payments and bouncing checks by creating the electronic bank file that automatically debits a tenant's bank account for rent payments (automatic withdrawal). 

    For Supplier Payments

    Electronically pay supplier bills using Spectra Property Management Software! By simply providing your bank with a supplier's name, account information, invoice numbers and amount to pay, you can automatically transfer funds from your account to your supplier's bank account. Both parties will be notified upon completion of the transaction.

  • Commercial Recovery Calculation

    Automates both the calculation and reconciliation of your Common Area Maintenance and escalation expenses. Detailed reports, amazing flexibility and pre-formatted letters will save you days of work monthly. Used for Commercial, Office, and Shopping Center Properties. 

  • Shopping Center Sales and Percentage Rent Reporting

    Automates the calculation and reconciliation of your tenants percent rent break points as well as offering extensive sales reporting. 

  • Residential Coupon Interface

    Creates a text file export from Spectra Property Management Software for interface to providers of payment remittance booklets (coupon books). Extremely cost effective, this simplifies the collection of rents or association fees, provides a professional looking remittance form, and can be used in conjunction with a lockbox. Includes a machine-readable “scan line” that can allow for automated data capture by a lockbox provider.

  • Lock Box

    No more trips to the bank! Use our Lockbox module to generate a machine-readable statement for tenant’s to use as a remittance form to send their rent or association fees directly to your bank or lockbox provider. Many banks will collect, record and deposit your rental income for you, then send an electronic notification of the deposited amount, which can be imported into Spectra Property Management Software - cutting down on data entry, speeding up rent collection and saving you hours of work each month. 

  • Maintenance Management 

    Schedules, monitors and reports on all aspects of your maintenance activities. Main functions include scheduling preventative maintenance and recording maintenance history by building and by unit. To eliminate duplicate data entry, the module is fully integrated to Accounts Payable.

  • Work Order and Inventory

    Create work orders for internal maintenance staff or external vendors. Maintain an inventory of parts, which are updated when processing work orders. Fully integrated to A/R for tenant billing and to Maintenance for updating unit and building repair history. 

  • Integrated Background Screening

    Undesirable tenants cost property owners millions of dollars each year in lost income, lost employee time and legal fees. But analyzing background reports can be time-consuming. And making sure your business rules are applied and enforced consistently seems impossible. 

    Domin-8's property management software solutions offer the option of fully integrated Background Screening, an automated applicant screening service.

  • Internet Enabled - Thin Client

    Provides real time, remote site processing using a Wide Area Network. Allow your owners read only access to their personal portfolio via the Internet. Allow Staff to work from home. Reduces the need to continually upgrade desktop workstations. For use on Microsoft Terminal Server.

  • Utility Billing

    Whether you manually or electronically read your tenants' meters, this extremely flexible module allows you to track consumption, bill a minimum charge and/or designate multiple/tiered charge rates for your tenants' utilities. The Utility Billing Module interfaces directly to the Tenant Receivable Module so that you can automatically create invoices and statements.

  • Energy Tracking 

    Track a building's energy consumption by dollar and unit of measurement and compare it to previous years. Interfaces directly to Accounts Payable so your energy costs are only recorded once. Also compares energy costs to gross profits. 

  • Data Security 

    Never worry again about staff accessing information beyond their scope of concern. Spectra's Data Security Module limits system access by building and function in a number of ways by:

    • Providing either no access, inquiry only or full update
    • Limiting access to certain menu items
    • Restricting access by building or portfolio
  • Payroll

    Spectra Property Management Software interfaces to a variety of industry leading payroll packages to provide comprehensive and flexible payroll functionality. All necessary details are easily imported into general ledger accounts for a centralized accounting and distribution of payroll related information. 

  • Argus Investment Analysis Software Interface

    Spectra Property Management Software interfaces with and exports information to Argus investment analysis software which provides sophisticated lease by lease cash flow projections for budgeting as well as property valuation capability.   

  • New York Porter Wage Escalations

    Automates both the calculation and reconciliation of Porter Wages. Detailed reports automate billing and the pre-formatted letters will save you days of work. 

  • New York Residential Lease Renewals

    Do you spend ages on your lease renewals and government reporting? Now you can quickly create work files, detailed reports and the first page of the DHCR Renewal Lease Form. Our software will also create the lease renewal and update your charge codes. 

  • Minnesota Certificate of Rent Paid

    Completely automates the production of these Minnesota Department of Revenue forms. 

  • Ontario Rent Legislation Module

    Efficiently produce rental increase and termination notices that meet the standards required by provincial law.

  • Manitoba Notice of Rent Increase

    Efficiently produce rental increase that meet the standards required by provincial law. 

  • Quebec Releve 4

    Efficiently produce the Releve 4 form and Releve 4 Summary that is required by Quebec provincial law. Can use either dot matrix or laser printer. 

  • Ontario MPAC

    Developed in conjunction with MPAC, Spectra's MPAC Module automates the MPAC submission process, exponentially reducing the time it takes to provide MPAC with the necessary data. The Spectra Property Management Software MPAC Module exports all the pertinent information regarding buildings, units and tenants that MPAC requires. It includes full editing capability as well as data verification. This module will not only save you considerable time, effort and money, it will also dramatically reduce the potential for data entry errors by eliminating manual work

     

For complete details, request your Free Information Kit

Testimonials

Spectra is a terrific property management and accounting software that has cut my workload almost in half! I really enjoy and appreciate the timesavings.

Robin Hutchason