Property Management Software - Building Contents

Use this folder to record information about all of the appliances and other contents that are common to the building and not located in individual units. You can record as much or as little as you want or need. Record contents of individual units in the UNIT Contents Folder on the UNIT FORM for that particular unit. If the building is a single family dwelling, you can choose to record contents information in either BUILDING Contents Folder or UNIT Contents Folder.

A record of contents could be helpful for insurance purposes. Having repair records and names of previous contractors used will save time. You will be able to organize all of this information in one place.

It is important in a rental situation to have a record of the model and serial numbers of contents in a building. When a repair is necessary you will often need the brand name, serial number and model number before you can schedule a repair person or pick up parts yourself. Rather than traveling to the unit or asking the tenant to look at the appliance to find the information for you, simply access this record.

Appliances common to the building such as a coin operated washer and dryer, can be recorded in the body of the Contents Folder. Here you could include outside and inside plumbing fixtures common to the building and even record the size of washers needed for faucets, etc. You may want to describe the electric service to the building (where located, type of service, size of fuses needed, etc.). Record here information about and location of any building smoke alarms or security devices.

You could also keep a record of other building features. For example, you may want to keep a record of the size of driveways or parking areas for future paving information or to hire someone to plow snow. You could also keep the records of when the area was last paved. Other features you might include are: Roofing (date roofed, number of layers, color and type of shingle, etc.), Chimney (when cleaned or repaired), Patio or Deck, and Pool. Landscaping could also be described on the BUILDING Contents Folder. Any plants that have a guarantee could be listed. You could also list other features of landscaping, when they were planted, as well as when pruned or the type of fertilizer required.

To add information

Type in the name of the item and any identifying information in the "Item" space. Add other information you would like in the "Description/Condition" space provided. This folder works as a Data Grid.

APPLIANCES FORM

You can record warranty, installation date and repair information about appliances common to the building on the APPLIANCE FORM. Access information about major appliances by pressing the APPLIANCE icon.

After pushing the APPLIANCES icon, the APPLIANCES FORM will be displayed. Within the APPLIANCES FORM there are six folders (Water Heater, Air Conditioner, Other, Furnace, Refrigerator, and Stove). Enter the folder desired by clicking on it. Each of the folders has spaces where you can enter important information about each of these appliances, such as: Manufacturer, model and serial number, installation date, and warranty information. There is also a section for a description of the appliance. In each folder there is a section for the service record of this appliance.

To record service information in APPLIANCES

Record the date of service in the "Date" column. Under the contractor column you can record the name of the contractor used, if any, by first clicking on the appropriate blank. A down arrow will appear with an alphabetical list of contractors you have listed on the CONTRACTOR FORM. Click on the appropriate choice and a number will be entered into the table. Later you can click on this number to see the name of the contractor. In the "Description" column enter any additional information about the repair. Record the cost of the repair in the "Cost" column. This form works as a Data Grid.