This word processor works much like every other word processor. The Menu Bar changes in this form to enable you to do word processing functions. If you have a lease or other rental form you want to copy into RentRight, you can import from other word processors in RTF format.

Icon Bar 1	Here you will find New, Open, Save, Print, Spell Check, Cut, Copy, Paste, Undo, Redo, Zoom and Paragraph Marks. See below for instructions about the dropdown box.
Icon Bar 2	The first drop down box will change the current font type. The second drop down box will change the current font size. The next three icons (B, I, U) represent Bold, Italics, and Underline. The next four icons are for paragraph formatting, left, right, center and fill edge to edge. The last four down arrow icons represent respectively left, right, decimal and centered tab stops.

Other options for formatting, such as text color, document set up, etc. can be done from the Menu Bar: Format option which is available while you have the WORD PROCESSOR open. See Menu Bar: Format for more details.

To insert data from RentRight into a form letter

The drop down box on Icon Bar 1 contains elements of a tenant record. For example, the tenant’s first name or the day the rent is due. These fields can be inserted throughout the document to create a form letter. The information will be substituted for these fields when you choose a tenant letter, a tenant name and select Merge from the Letters/Forms Folder on the REPORTS FORM. Several examples of form letters are already included in the Letters/Forms Folder.

Part of the Sample Welcome Letter looks as follows:

<<Tenant FirstName>> <<Tenant LastName>>
<<Tenant Address>> <<Tenant Apartment>>
<<Tenant City>>, <<Tenant State>> <<Tenant ZipCode>>

Dear <<Tenant FirstName>>,

Welcome to <<Tenant Address>> <<Tenant Apartment>> Upon moving into your new apartment we like to answer some frequently asked questions.

When a tenant moves in, instead of creating a welcome letter for that tenant, use the form tenant letter (you may have modified). The fields surrounded by << and >> will be substituted with the new tenant’s information. For example, when merged with our example, the tenant letter would appear as follows:

Bill Borox
126 Delaware Ave.
Dayton, OH 45405

Dear Bill,

Welcome to 126 Delaware Ave. Upon moving into your new apartment we like to answer some frequently asked questions.

To find a file already created

Choose open file from the . Double click on the desired file from the scroll box.

To save a letter or form you have created

After you create a new report and close the form, you will be prompted for Summary Information including; a title, subject, author, key words and comments. Only the title is required. Press Done. On the next form that appears, type a file name followed by either 1) .rtl (RentRight Tenant Letter - will also show up on the REPORTS Letters/Forms Folder), 2).xtf (RentRight Forms - will also show up on the REPORTS Letters/Forms Folder, or 3) .rtf (rich text format - a format that other word processors such as Word, Word Perfect can recognize). The summary information can not be saved when saving in this format, and it will not be available in the Letters/Forms Folder.